Adagio Tip Of The Month: Purchase Orders Prepayment
Question:Is there a way to create an invoice in PO prior to receiving the items (in order to pay it prior to actual receipt)?
Answer: Yes. Enter a manual check in AP and select Prepayment as the type. If you know what the invoice number is going to be, then fill that in-it will save a step.
This will credit cash and debit AP.
When you eventually receive the PO as an invoice and post it in AP it will automatically offset against the prepayment.
If you didn’t know the invoice number, you will have to match up the invoice and the prepayment via a zero dollar manual check.
This tip was inspired by a posting on the Softrak Technical Support Forum, where registered Adagio Accounting users can post questions to get answered by Softrak, members of the Adagio Consultant community, and fellow Adagio Accounting users. Be sure to check it out!